Parents & Families E-Newsletter - September 2016

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WakeParents & Families

E-newsletter from the Office of Family Engagement

Though it's only September, I am already looking forward to October, because it brings two of the best campus events of the year: Hit the Bricks and Family Weekend.

Mike Ford ('72), Director of Philanthropy and Legacy Programs at the Pro Humanitate Institute, describes Hit the Bricks this way:

"Hit the Bricks is a cherished Wake Forest tradition that unites the campus community in a collective event to help find a cure for cancer. Students, faculty, staff, and alumni join together on relay teams to walk/run around the Quad (Hearn Plaza) for 8 hours (11 am-7 pm). Throughout the day, campus groups, athletic teams, and special guests speak, and there are games and musical entertainment as the Wake Forest community supports one another in raising both awareness and funds for the Brian Piccolo Cancer Research Fund. At the end of the day, the hundreds of participants walk a Remembrance Lap in silence and gather in front of Wait Chapel to honor friends and loved ones who are survivors or victims of this terrible disease. The spirit of Pro Humanitate is fully realized on this special Wake Forest community day."

If your travel plans are not already set for Family Weekend, consider trying to get to campus sometime Thursday afternoon to see Hit the Bricks. It is an incredible day and so moving - and for a wonderful cause.

Then as soon at Hit the Bricks is finished, the next day starts Family Weekend.  That's a lot of WFU joy in short time, and I hope to see you on campus!

Go Deacs!

Betsy Chapman ('92, MA '94)
Director of Family Communications and Volunteer Management

Upcoming Dates and Deadlines

Deadline to appeal auto-enrollment of Student Blue Health Insurance
September 23

Last Day to Drop Full Semester Classes
October 4

Flu Clinic
October 4

Family Weekend
October 7-9

Fall Break
October 21 - NOTE: this is one day only, just Friday off

Spring Tuition Notification Issued
November 1

For additional dates, view the Academic Calendar or Events Calendar.

Parents and Family News

A message about how we disseminate campus news to parents and families: On Friday, September 9th, we sent an email to parents and families of current students about an off-campus crime. We do not routinely send all crime alerts to parents/families, but the serious nature of this event affected us all.  There has been an arrest made in the off-campus case.  In our attempt to get the initial word out to parents on Friday, we neglected to say that any updates to the story would be posted on the Family News section. Our apologies for any confusion.

Please note that any updates of news stories like this will be posted on the Family News section; you may wish to bookmark that page so it is easily available.

For Incoming Parents and Families of enrolling freshmen in the Class of 2020

Orientation 2016 Handouts and Slide Shows - If you were not able to attend Orientation, or if you just want a refresher of what you learned, select information and presentations from Orientation 2016 are available online.


From the Office of Academic Advising (OAA):

First-year students will have required Academic Success events on 9/25 and 9/28.  Students will attend only one of the two events and will hear from their Student Advisers with their assigned date, time, and location soon.

Don’t forget! Academic Counselors are available Monday-Friday from 10 AM to 4 PM for brief, walk-in appointments with students.  If longer appointments are required, we are happy to schedule those at the front desk.

Visit the OAA website, like us on Facebook, and follow us on Twitter for updates and other important information!

Is your student planning to study abroad in Spring 2017? The Center for Global Programs and Studies offers a cross-cultural engagement (CCE) series for students who study abroad. Students can enroll in a one-credit course before, during, or after their study abroad experience to assist with the cultural transitions they will experience. The pre-departure course (INS 150) is offered the second half of the Fall semester (Oct.18-Dec.17) for students planning to study abroad in Spring 2017. To learn more about the CCE series, visit the CCE website. Interested students may register for courses on WIN.

The Wake Downtown initiative, in which undergraduate courses will be held in renovated Reynolds Tobacco facilities in Wake Forest Innovation Quarter, is proceeding on schedule! Building 60 South will house programs approved last academic year in Biochemistry and Molecular Biology, Medicinal Chemistry and Drug Discovery, and Engineering. Walls are up, windows are in, and casework is being installed. Spring 2017 courses taught there will include upper level chemistry and biology classes as well as several from history, education, politics, entrepreneurship, and the library.  Engineering courses will begin in Fall 2017; the search is underway for the right chair of this new department to bring our vision of liberal arts engineering to reality. Check out for updates and more information on programs.

From the School of Business:

The BB&T Center for the Study of Capitalism presents the panel discussion, “Personal Concierge or Big Brother: Balancing the Possibilities of Big Data with the Need for Privacy” at 4 p.m. on Thursday, September 15 in Broyhill Auditorium. Assistant Professor of IS and Analytics Lauren Rhue will serve as moderator. Guests Morgan Reed, executive director of ACT, and Alessandro Acquisti, professor of information technology and public policy, will serve as panelists. The event will be streamed live for remote viewing.

School of Business student sets new world record: MA student Tyler Leinbach has set a new Guinness World Record. Leinbach “obliterated” the clay pigeon speed record, according to the Guinness YouTube channel. His challenge: to shoot 25 clay pigeons in 31.98 seconds. Watch him set the record in the official video.

Campus Life and Events

Family Weekend 2016 is almost here! It will be held October 7-9. See the Family Weekend site for details.

Flu Vaccine Clinic - The Student Health Service along with Maxim Healthcare is sponsoring a student flu clinic on October 4th from 12:00-7:00pm in 401 Benson.  The vaccine is a trivalent vaccine.  The cost is $27.00 check or cash.  Maxim will accept the following insurance cards:  Aetna, Anthem BCBS,  BCBS of NC, Sierra Health and Life, Healthspring, Florida Blue, and SummaCare. A student can pay for a "voucher ticket"  with his/her credit card at the Benson Ticket office on the day of the event.

Resources and Deadlines

Student Financial Services - Access your student's 1098-T tax form online! Please visit the SFS website for more information. Students who sign up by September 18th will be entered for a chance to win a $10 Starbucks gift card!

Student Insurance - All students who did not take action regarding their insurance election during the fall open enrollment period have been auto-enrolled into the Student Blue insurance program. Students who were auto-enrolled have received an email communication notifying them of this enrollment, and offering the opportunity to appeal the coverage if they have insurance coverage in place that meets the University criteria. Please contact the Student Insurance office at 336-758-4247 or via email at if you have any questions. The deadline for appeal is Friday, September 23, at 5:00 pm. Changes cannot be made after this deadline regarding enrollment, and credit for the fall health insurance premium will not be issued beyond this deadline.

Thrive and the Office of Wellbeing - The September Thrive Dimension of the Month is Social Wellbeing. Learn more about activities and actions to support students' social wellbeing.

Residence Life and Housing has several announcements:

Room Change (Spring 2017)
Students have an opportunity to change room assignments and/or meal plans for the spring semester. Students who are leaving Wake Forest University for any reason must officially request to terminate campus housing and dining membership and consequently not incur charges for the spring semester. Those students studying abroad during the fall semester will select on campus housing and a meal plan for the spring semester in December. If you have an on campus assignment and wish to petition to be released to live off campus, please read the Off Campus Housing Policy closely.

Changing Room Assignments (Spring 2017)
Some students want to make a room change for the spring semester. Because of mid-year graduations and the spring Study Abroad program, many students want to “Pull-In” a new roommate of choice rather than have a randomly assigned student to the room. Students interested in making a change in their current room assignment or roommate should submit a Spring Room Change Request in WIN by 5:00 pm Friday, November 4, 2016.  Decisions letters will be emailed to WFU email addresses by Monday, December 2, 2016.  Students should log into WIN>Virtual Campus>Residence Life and Housing>Spring Room Change.

Requesting a Single Room
To request a single room, students should complete the appropriate section of the Spring Room Change Request form. Any available single space outside of Theme/Greek Block Housing will be filled in priority number order (based on the same priority number from the Fall Room Selection process during the previous spring semester). Residence Life and Housing will contact the student should space become available. Typically very few, if any, single spaces become available for the spring semester.

Theme/Greek Block Housing
To request a room change to or within Theme/Greek Block Housing, students should complete Section II of the Spring Room Change Request and the Theme Program Assistant (TPA) or the Greek Group President must have completed the Spring Room Change Roster and returned it to Kristy Eanes in Residence Life and Housing with your name appearing on the roster. Students currently assigned to Theme/Greek Block Housing are only eligible to move within their designated housing blocks. Students who are currently assigned to, or move into, a Theme/Greek Housing Area are not permitted to move outside of the Theme/Greek Housing Area for the remainder of the academic year.

“Pull-In” A Roommate
If a resident has a vacancy in their room during the fall semester, or one roommate is leaving at the end of the fall semester, the remaining roommate may “Pull-In” a new roommate of choice rather than having a new roommate assigned randomly by Residence Life and Housing. The person chosen to be pulled into the room with the vacancy must complete the Spring Room Change Request as the person requesting a room change. In order to complete this change request to be pulled into another room the “puller” must send Kristy Eanes, Assignments Coordinator, an email at to confirm they agree to pull you into the vacancy.

Change Rooms and/or Buildings
To request to move within or to another building, students must complete Spring Room Change Request in WIN making sure to indicate only acceptable building/room preferences for a new assignment. Any specific requests should be made in the “Other” section at the bottom of the form.

Study Abroad (STAB)
If you are studying abroad for the fall 2016 semester you must log on and choose your on campus assignment in December.

  • In Mid-December 2016, you will be required to electronically self select your actual spring 2017 room and dining membership.
  • An e-mail from Residence Life and Housing will be sent to your WFU e-mail account November 30th with log on times. This e-mail will contain specific instructions on self selecting your spring room assignment electronically.
  • Wake Forest University views living on-campus as integral to a liberal arts education and the Wake Forest experience.  In support of that view, Wake Forest University has a policy requiring all students to live on-campus for 3 years.
  • If you are being pulled into a room by a friend who is currently on campus and has a vacancy, you and the person pulling you in must send an email to Kristy Eanes at
  • Greek Block Housing – If you are living on a Greek Block in the Spring, you must communicate with the organization President or House Manager.

Leaving Campus Housing/Wake Forest University
Any student currently assigned to any campus housing location who is leaving Wake Forest University for any reason (i.e., studying abroad, graduating, transferring to another school) must petition to be released from their Housing/Dining Membership Agreement by completing Petition to be Released from Housing in WIN.

Moving Off Campus
Students living on campus during the fall semester who desire to move off campus in the spring should first review the Off-Campus Housing Policies and Process. All petitions for release from the current academic year Housing Agreement will be reviewed on a case-by-case basis and are not guaranteed. Students should be aware that official release from the Housing Agreement is required prior to signing any off-campus lease. Also, release from the current academic year Housing Agreement does not guarantee approval through the Off Campus Housing Process nor release from the Dining Membership Agreement. Students who desire to petition to be released from the current academic year Housing Agreement should complete and submit the Petition to be Released from Housing form by Monday, October 31, 2016.

Changing Dining Membership
If you are interested in changing your Dining Membership for the spring 2017 semester, log into WIN>Virtual Campus>Residence Life and Housing>Meal Plan Change.

Parents and Families Page

The Parents and Families Page is your portal to news and information specifically for Wake Forest families.

Family News is the place where all campuswide emails to students, faculty, and staff are posted. If you are looking for news emails, bookmark this page. You can also access the most recent family news on our main page ( – scroll down a bit and you will see Family News on the lower right.

Want the Daily Deac parent blog to be sent automatically to your email every day? Follow these instructions to subscribe. The Daily Deac is our blog for parents and families. It’s a great way to get a snapshot of life at Wake Forest.

See a list of campus resources and our FAQ page.

Contact the Office of Family Engagement at or 336.758.4237.

Follow us on Facebook and Twitter.

As a reminder, most administrative offices work on a Monday-Friday 8:30am-5 pm schedule. However, if you have an urgent need to reach someone at the university because you have a concern that must be addressed quickly, we have designated the University Police as our 24/7 contact. They can assess the situation and determine who best to address your concern. The 24-hour contact number for University Police is 336.758.5591 (non emergency) or 336.758.5911 (emergency). They can get in touch with on-call duty staff 24-hours/day.

The Daily Deac

Big Weekend for our Deacs
September 12th, 2016

It was a great sports weekend for our Deacs. On Friday evening, the women’s soccer team took on Davidson and beat them 1-0. On Saturday, men’s football was at Duke and they delivered a hearty 24-14 victory. Also on Saturday, men’s golf won the Rod Myers Invitational, then that evening our men’s soccer team was at Spry Stadium. [more ...]

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