Parents & Families E-Newsletter - August 2015

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WakeParents & Families

Special Edition for Parents and Families of New Students

Welcome, parents and families of new students! We are looking forward to your arrival on campus very soon. This special issue of the Wake Parents and Families e-newsletter provides some information to help you prepare for Move-In Day and Orientation.

Please be sure to stop by the Parent Programs table at the Campus Services and Information Fair on Friday, August 21 between 8 am-4 pm in Benson 401. We’d love to meet you!

Though the New Students website has been the place for you to find information this summer, once the fall semester begins, the New Students site will no longer be updated. Instead, the place online for parents and families to find news and information is the Parents’ Page.

We wish you and your family safe travels and a very easy Move-In experience.

Go Deacs!

Betsy Chapman ('92, MA '94)
Director of Parent Programs

Upcoming Dates and Deadlines

Fall Tuition Due
August 1
If you have not already paid tuition, please do so as soon as possible; see billing, payment methods, and please read important information about having your student grant you third-party access to DEAC

Move-In Day for new students
August 21
(Note: students participating in pre-orientation programs received a move-in date that corresponds to the start of their program)

Classes begin (undergraduate)
August 25

Last day to add first part-of-term classes
August 31

Last day to drop first part-of-term classes
September 10

Last day to drop a full term class
September 29

For a full list of events, view the University Calendar.

Move-In Day Logistics and Advice

Residence Hall check in will run from 8:00 am to 5:00 pm on Friday, August 21. If you plan to arrive after 5:00 pm please let Residence Life and Housing know by completing the Late Arrival Form online.

Move in assistance (help carrying belongings up to students’ rooms) is available from 8:00 am-2:00 pm only on Friday, August 21st.

Campus Services Day will run from 8:00 am to 4:00 pm on August 21. Stop by the Benson University Center to pick up your Deacon OneCard (student ID), mailbox key, Undergraduate Bulletin and other information. Representatives from Financial and Accounting Services, Financial Aid, Wake Forest Dining Services, Computing Services, Student Health Service, Learning Assistance Center, Textbooks and University Stores, Parent Programs, and other offices will be available to answer your questions.

To help parents and families prepare for some of the logistics of physical move-in, here are some tips on driving onto campus, getting your student’s belongings into his or her residence hall, and parking.

We have also compiled some best practices in how to approach Move-In from a personal standpoint. Take time to review these as well.

Please be sure to print a Move-In Parking Pass (or a Transfer Student Move-In Parking Pass) and display it on your car. You may also want to print out a campus map.

And this one is just for fun – be a part of Orientation social media efforts by using the tag #WFU19 on your tweets, posts, and pictures.

Orientation Schedule

The Orientation Schedule for the Class of 2019 is online. Please review the activities for parents and families (listed in gold) to be aware of sessions you wish to attend.

We hope you will join us in Wait Chapel at 7:30 pm on Friday, August 21st for “Just for Parents: Helping with the Transition to College and Beyond.” This very popular program focuses on the effect of the college transition on the whole family, as well as issues college students face (transition issues, general college student challenges/opportunities, tips for parents to help communicate effectively with their college student, campus resources available). There will be a Q&A and reception with presenters and other WFU staff.

Formal programming for parents ends in the early afternoon of Saturday, August 22. There are many times in the schedule where students are parents do separate things. This is intentional. It allows our new students to bond with each other and form friendships. Please stress to your student the importance of attending all required activities, and please do not pull them from activities to go to a parent orientation session.

Fall Classes

Students are able to access their fall schedule in WIN as of August 17. The Office of Academic Advising will be emailing all new students with general information about schedules and some FAQs.

The Academic Calendar is there as a reference for students and families. Students will want to take note of drop and add dates if they want to make schedule changes.

Important Actions to Consider

Getting Notifications of Tuition – Student Financial Services does not set up accounts for parents or other third parties. Due to the Family Educational Rights and Privacy Act (FERPA), students must authorize parents or other third-party payers to have access to their accounts. We recommend you encourage your student to grant parents third-party access, so then you will also receive applicable emails and reminders on financial matters.

If you will want access to your student’s grades, or if you anticipate ever wanting to talk to a University staff member about your student’s educational progress, your student must authorize you to have that access through Proxy Access. Proxy Access is a system in which your student can grant you access to view specific views of his/her academic record including schedule of classes, mid-term and final grade, transcript, and degree progress.

Considering optional protection – students can sign up for Thinkpad Protection for their laptops, and families can elect to purchase Tuition Insurance. Please see each link for applicable deadlines.

Renter’s Insurance – before coming to campus, you should determine what it would cost to replace your student’s belongings such as electronics, clothes, and laptop computer (issued by Wake Forest). Check your family’s property insurance policies—many policies will cover loss or theft even if the policy is in parents’ name(s) and students are living on campus. If not, we suggest you purchase some type of renter’s insurance. GradGuard and NSSI are designed for the collegiate market. Neither Wake Forest University nor the Office of Residence Life and Housing can or will assume responsibility for theft, loss or damage to your personal property.

Parking registration – as of August 3, new students could begin registering vehicles for parking. Please see this attachment for all the details: Freshman Vehicle Registration 2015-2016

Other transportation concerns – register student bicycles here; identify carpool opportunities here; students without vehicles can join our car sharing network here.

You and your student should review the Wake Ready website, which contains emergency preparedness information. This site will help explain what students should do in case of an emergency, and will help families understand the processes in place to notify students.

Parent Communications

Most communications to parents are done via electronic means. Here are some resources to be aware of as your students begin their time on campus.

Parents’ Page – Though the New Students website has been the place for you to find information about your student’s matriculation, once the fall semester begins, the New Students site will no longer be updated. Instead, the parent portal for WFU information will be the Parents’ Page. On the Parents’ Page are several features to note:

  • The Daily Deac is a blog for parents and families. It’s a great way to get a snapshot of life at Wake Forest. To subscribe and have it sent directly to your inbox, follow these instructions.
  • There is a list of campus departments that parents might need to access.
  • We will run a special message for first year families once a week that will cover something your students might be experiencing (homesickness, adjustment to campus, etc.) with tips on how best to support them. We encourage you to bookmark this site and check it weekly.
  • There is also a Q&A page that covers some of the typical questions received in the Parent Programs office. If your question is not answered there, please contact us at or 336-758-4237.
  • Follow us on Facebook and Twitter

Once a month the Wake Parents and Families e-newsletter will be sent to all parents for whom we have a valid email address. If you (or your spouse) are not receiving it, one of two things might be happening: 1) the email has been routed to your junk/spam folder (and if so, check your spam folder and add us to your ‘safe senders’ list, or 2) we do not have a valid email address for you. You can provide a valid email address using the Alumni Update Form. Please note: this form is valid for parents as well as alumni.

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